71st OREGON LEGISLATIVE ASSEMBLY--2001 Regular Session
Enrolled
House Bill 3372
Sponsored by Representatives HILL, PATRIDGE
CHAPTER ................
AN ACT
Relating to information technology; creating new provisions; and
amending ORS 181.715, 181.720 and 181.725.
Be It Enacted by the People of the State of Oregon:
SECTION 1. { + As used in sections 2 and 3 of this 2001 Act:
(1) 'Information technology' includes, but is not limited to,
all present and future forms of hardware, software and services
for data processing, office automation and telecommunications.
(2) 'State agency' includes every state officer, board,
commission, department, institution, branch or agency of the
state government whose costs are paid wholly or in part from
funds held in the State Treasury, except the Secretary of State,
the State Treasurer, the Legislative Assembly, the courts and
their officers and committees. + }
SECTION 2. { + (1) The purposes of information technology
portfolio-based management are to:
(a) Ensure that state agencies link their information
technology investments with business plans;
(b) Facilitate risk assessment of information technology
projects and investments;
(c) Ensure that state agencies justify information technology
investments on the basis of sound business cases;
(d) Ensure that state agencies facilitate development and
review of information technology performance related to business
operations;
(e) Identify projects that can cross agency and program lines
to leverage resources; and
(f) Assist in state government-wide planning for common, shared
information technology infrastructure.
(2) The Oregon Department of Administrative Services shall
integrate state agency strategic and business planning,
technology planning and budgeting and project expenditure
processes into the department's information technology
portfolio-based management.
(3) In cooperation with state agencies, the department shall
conduct and maintain a continuous inventory of each state
agency's current and planned investments in information
technology, a compilation of information about those assets and
the total life cycle cost of those assets. The department shall
develop and implement state government-wide standards, processes
and procedures for the required inventory and for the management
of the state government-wide information technology portfolio.
State agencies shall participate in the information technology
Enrolled House Bill 3372 (HB 3372-B) Page 1
portfolio-based management and shall comply with the standards,
processes and procedures established by the department under this
subsection. The provisions of this subsection do not relieve any
state agency from accountability for equipment, materials,
supplies and tangible and intangible personal property under its
control.
(4) The department shall ensure that state agencies implement
portfolio-based management of information technology resources in
accordance with this section and with rules adopted by the
Director of the Oregon Department of Administrative Services.
(5) This section does not apply to competitive research grants
and contracts at institutions of higher education listed in ORS
352.002.
(6) In implementing the provisions of this section, the
department shall submit state government-wide policies for review
to the Joint Legislative Committee on Information Management and
Technology. + }
SECTION 3. { + (1) The purpose of enterprise management is to
create a plan and implement a state government-wide approach for
managing distributed information technology assets to minimize
total ownership costs from acquisition through retirement, while
realizing maximum benefits for transacting the state's business
and delivering services to its citizens.
(2) With input and recommendations from state agencies, the
Oregon Department of Administrative Services shall develop a plan
for the state government-wide management of distributed
information technology assets. The plan shall prescribe the state
government-wide infrastructure and services for managing these
assets. The plan shall be submitted to the Joint Legislative
Committee on Information Management and Technology for review.
(3) Following review by the Joint Legislative Committee on
Information Management and Technology, the department shall
ensure state agency implementation of the plan, including the
development of appropriate standards, processes and procedures.
(4) State agencies shall participate in the enterprise
management of information technology assets and shall comply with
the standards, processes and procedures of the department.
(5) This section does not apply to competitive research grants
and contracts at institutions of higher education listed in ORS
352.002. + }
SECTION 4. ORS 181.715 is amended to read:
181.715. (1) The Department of State Police { + or another
criminal justice agency designated by the Director of the Oregon
Department of Administrative Services + } shall
{ - establish - } { + operate + } a Criminal Justice
Information Standards program that coordinates information among
state criminal justice agencies. The program shall:
(a) Ensure that in developing new information systems, data can
be retrieved to support evaluation of criminal justice planning
and programs, including, but not limited to, the ability of the
programs to reduce future criminal conduct;
(b) Ensure that maximum effort is made for the safety of public
safety officers;
(c) Establish methods and standards for data interchange and
information access between criminal justice information systems,
in compliance with the technology standards and policies of the
Oregon Department of Administrative Services;
(d) Design and implement improved applications for exchange of
agency information; and
Enrolled House Bill 3372 (HB 3372-B) Page 2
(e) Implement the capability to exchange images between
criminal justice agencies.
{ + (2) The program shall develop a plan to accelerate data
sharing and information integration among criminal justice
agencies. The plan shall include, but is not limited to,
priorities, timelines, development costs, resources needed, the
projected ongoing cost of support, critical success factors and
any known barriers to accomplishing the plan. Representatives of
criminal justice agencies and public safety agencies, including
but not limited to local law enforcement agencies, courts of
criminal jurisdiction, district attorneys, city attorneys with
criminal prosecutive functions, public defender organizations
established under ORS chapter 151, community corrections
directors, jail managers and county juvenile departments, shall
be invited to participate in the planning process. The program
shall present the plan to the Director of the Oregon Department
of Administrative Services no later than May 30 of each
even-numbered year for development of the Governor's budget
report. The program shall submit the plan to the Joint
Legislative Committee on Information Management and Technology no
later than December 31 of each even-numbered year. + }
{ - (2) - } { + (3) Notwithstanding the meaning given
'criminal justice agency' in ORS 181.010, + } as used in this
section and ORS 181.720, 'criminal justice { - agencies - }
{ + agency + } ' includes, but is not limited to:
(a) The Judicial Department;
{ + (b) The Attorney General; + }
{ - (b) - } { + (c) + } The Department of Corrections;
{ - (c) - } { + (d) + } The Department of State Police;
{ + (e) Any other state agency with law enforcement authority
designated by order of the Governor; + }
{ - (d) - } { + (f) + } The Department of Transportation;
{ - (e) - } { + (g) + } The State Board of Parole and
Post-Prison Supervision;
{ - (f) - } { + (h) + } The Department of Public Safety
Standards and Training;
{ - (g) - } { + (i) + } The State Department of Fish and
Wildlife;
{ - (h) - } { + (j) + } The Oregon Liquor Control
Commission;
{ - (i) - } { + (k) + } The Oregon Youth Authority; and
{ - (j) - } { + (L) + } The State Commission on Children
and Families.
SECTION 5. ORS 181.720 is amended to read:
181.720. { + (1) + } State criminal justice agencies, as part
of their biennial { + budget requests and + } information
resource management
{ - plan - } { + plans + }, shall address the goals of the
Criminal Justice Information Standards program with particular
attention to { + :
(a) + } Data access, availability and information sharing among
criminal justice agencies { + ; and
(b) The plan developed under ORS 181.715 + }.
{ + (2) + } { - The - } { + Information resource
management + } plans must be based on industry standards for open
systems to the greatest extent possible.
{ + (3) + } A state criminal justice agency shall submit a
copy of its information resource management plan to the Criminal
Justice Information Standards Advisory Board.
SECTION 6. ORS 181.725 is amended to read:
Enrolled House Bill 3372 (HB 3372-B) Page 3
181.725. (1) There is established a Criminal Justice
Information Standards Advisory Board to advise the Department of
State Police { - in - } { + or the criminal justice agency
designated by the Director of the Oregon Department of
Administrative Services under ORS 181.715 (1) about + } the
department's { + or the agency's + } duties under ORS 181.715.
The board consists of the following members:
(a) The State Court Administrator or the administrator's
designee;
(b) The Director of the Department of Corrections or the
director's designee;
(c) The Superintendent of State Police or the superintendent's
designee;
(d) The executive director of the Oregon Criminal Justice
Commission or the executive director's designee;
(e) The Director of Transportation or the director's designee;
(f) The chairperson of the State Board of Parole and
Post-Prison Supervision or the chairperson's designee;
(g) The Director of the Department of Public Safety Standards
and Training or the director's designee;
(h) A chief of police designated by the Oregon Association of
Chiefs of Police;
(i) A sheriff designated by the Oregon Sheriffs' Association;
(j) A jail manager designated by the Oregon Jail Managers'
Association;
{ + (k) A county juvenile department director designated by
the Oregon Juvenile Department Directors' Association;
(L) A community corrections agency director designated by the
Oregon Association of Community Corrections Directors;
(m) A district attorney designated by the Oregon District
Attorneys' Association; + }
{ - (k) - } { + (n) + } The administrator of the
information resource management division of the Oregon Department
of Administrative Services or the administrator's designee;
{ - (L) - } { + (o) + } The Director of the Oregon Youth
Authority or the director's designee;
{ - (m) - } { + (p) + } The State Fish and Wildlife
Director or the director's designee;
{ - (n) - } { + (q) + } The administrator of the Oregon
Liquor Control Commission or the administrator's designee; and
{ - (o) - } { + (r) + } The staff director of the State
Commission on Children and Families or the staff director's
designee.
(2) The board shall meet at such times and places as the board
deems necessary.
(3) The members of the board are not entitled to compensation
but are entitled to expenses as provided in ORS 292.495.
SECTION 7. { + (1) The Secretary of State shall implement
portfolio-based management of information technology resources,
as described in this section, to:
(a) Ensure that the Office of the Secretary of State links its
information technology investments with business plans;
(b) Facilitate risk assessment of information technology
projects and investments;
(c) Ensure that the office justifies information technology
investments on the basis of sound business cases;
(d) Ensure that the office facilitates development and review
of information technology performance related to business
operations;
Enrolled House Bill 3372 (HB 3372-B) Page 4
(e) Identify projects that can cross agency and program lines
to leverage resources; and
(f) Assist in state government-wide planning for common, shared
information technology infrastructure.
(2) The Secretary of State shall integrate strategic and
business planning, technology planning and budgeting and project
expenditure processes into the Secretary of State's information
technology portfolio-based management.
(3) The Secretary of State shall conduct and maintain a
continuous inventory of current and planned investments in
information technology, a compilation of information about those
assets and the total life cycle cost of those assets.
(4) The Secretary of State shall develop and implement
standards, processes and procedures for the required inventory
and for the management of the information technology portfolio.
(5) As used in this section, 'information technology' has the
meaning given that term in section 1 of this 2001 Act. + }
SECTION 8. { + (1) The State Treasurer shall implement
portfolio-based management of information technology resources,
as described in this section, to:
(a) Ensure that the office of the State Treasurer links its
information technology investments with business plans;
(b) Facilitate risk assessment of information technology
projects and investments;
(c) Ensure that the office justifies information technology
investments on the basis of sound business cases;
(d) Ensure that the office facilitates development and review
of information technology performance related to business
operations;
(e) Identify projects that can cross agency and program lines
to leverage resources; and
(f) Assist in state government-wide planning for common, shared
information technology infrastructure.
(2) The State Treasurer shall integrate strategic and business
planning, technology planning and budgeting and project
expenditure processes into the State Treasurer's information
technology portfolio-based management.
(3) The State Treasurer shall conduct and maintain a continuous
inventory of current and planned investments in information
technology, a compilation of information about those assets and
the total life cycle cost of those assets.
(4) The State Treasurer shall develop and implement standards,
processes and procedures for the required inventory and for the
management of the information technology portfolio.
(5) As used in this section, 'information technology' has the
meaning given that term in section 1 of this 2001 Act. + }
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Enrolled House Bill 3372 (HB 3372-B) Page 5
Passed by House May 3, 2001
Repassed by House July 5, 2001
...........................................................
Chief Clerk of House
...........................................................
Speaker of House
Passed by Senate July 4, 2001
...........................................................
President of Senate
Enrolled House Bill 3372 (HB 3372-B) Page 6
Received by Governor:
......M.,............., 2001
Approved:
......M.,............., 2001
...........................................................
Governor
Filed in Office of Secretary of State:
......M.,............., 2001
...........................................................
Secretary of State
Enrolled House Bill 3372 (HB 3372-B) Page 7